New hire onboarding checklist template

Use one copy of this checklist for each new hire, starting when the offer is accepted. Tick each of the 12 items as it is done and keep the copy in the employee file.

1. Before day one: contract, terms check, data notice, statutory registration, tax details and work permits where relevant.
2. Day one: equipment, system access, workspace and safety briefing.
3. First months: run the onboarding plan and schedule probation reviews.
4. Later moves: confirm transfers in writing and check internal talent before advertising key roles.

For a scored result, take the free hiring and deployment check.

Fix the statutory and contract gaps before the start date, then improve the onboarding steps.

• Contract terms: check them against the Employment Act 1955.
• Registration: register each new hire with KWSP, PERKESO and LHDN under the current rules.
• Personal data: give the notice required under the PDPA; see the Personal Data Protection Department.
• Onboarding gaps: write a simple plan with an owner for each step, and record when each step is done.

Employee Hiring, Onboarding & Deployment goes deeper into offers, onboarding and deployment, and Succession Planning & Talent Pipeline Management covers the internal pipeline. Together they form the Certified HR Hiring & Deployment Manager certification. Before the offer stage, read the structured interview guide.