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Monthly payroll compliance checklist template

The monthly payroll compliance checklist template is a free, printable list of 14 checks for payroll and HR staff in Malaysia. It follows a pay run from input cut-off to statutory remittance and year-end forms. For a scored self-check with a suggested next step, take the free payroll compliance check online.

Take the scored self-check

What is on the checklist?

14 items from the free online assessment. Tick each item and note what is missing.

No.ItemDoneNotes
1Confirm EPF, SOCSO and EIS registration for every new hire before payroll.
2Collect TP3 from new hires who had another employer earlier in the year.
3Lock overtime, leave and claims inputs at the cut-off date.
4Check basic wages against the current Minimum Wages Order.
5Use the current EPF, SOCSO and EIS contribution schedules.
6Calculate PCB with LHDN's current method or calculator.
7Prorate pay for joiners, leavers and unpaid leave.
8Have a second person review the payroll register.
9Pay wages within the Employment Act 1955 timeframe.
10Issue payslips showing earnings, deductions and contributions.
11Remit EPF, SOCSO, EIS and PCB by the monthly due dates.
12Reconcile payroll with the ledger and bank each month.
13Issue Form EA and submit Form E by the yearly deadlines.
14Store payroll records with access limited to authorised staff.

How do you use this checklist?

Use this checklist once per pay run. Print it, tick each of the 14 items as you complete it, and file the signed copy with that month's payroll register.

  1. Before cut-off: confirm registrations and tax details for new hires.
  2. During calculation: check wages, contribution schedules, PCB and prorated pay.
  3. After approval: issue payslips, remit contributions and reconcile with the ledger and bank.
  4. Once a year: complete the year-end tax forms.

For a scored result and a suggested next step, take the free payroll compliance check.

What should you do about the gaps?

Fix the gaps that affect statutory payments first, then the internal controls. An unticked item on registration, contribution schedules, PCB or remittance can mean late or wrong payments, so check the current rules with KWSP, PERKESO and LHDN.

  • Statutory gaps: correct the next pay run and record what changed.
  • Control gaps: add a second reviewer for the payroll register and limit access to payroll records.
  • Recurring gaps: write the step into your payroll procedure so it does not depend on one person.

Which course goes deeper?

Payroll Calculation & Statutory Compliance goes deeper into gross pay, EPF, SOCSO, EIS and PCB. Payroll Processing & Reporting covers the monthly cycle and reports. Together they form the Certified Payroll Administrator certification. For a walk-through, read how to run monthly payroll in Malaysia.

Courses, checks and reading on the same work.

Which sources does this page use?

Updated 20 October 2026. General information from the Certifyd team, not legal, tax or safety advice for your workplace.